Managing Confidentiality and Security Online

Best practices for managing security and confidentiality
  • Have all attendees wear earbuds so the group audio is not audible and reverberating out into an open room. 
  • Ask all attendees to be in a private room (if they are able).
  • While confidentiality is essential to the safety of the group, people cannot always control their home environments, particularly during the “stay at home” situation. Therefore, if there are others that must be in the room or coming and going, ask all participants to be sure to keep their ear buds in, and to let the circle members know who else is in the room or what to expect so that everyone in the circle is informed about the situation. 
  • Ask all attendees to have their video turned on so everyone can see each other. 
  • Let attendees know that the Record function has been disabled and that noone can r ecord the Circle or Council, and the facilitator will not record either.
  • Let participants know that if they wish to answer a question or participate but others are present in their environment, they can have the option to send their response by chat. Set chat functions to go to Everyone, or to the Host, but disable chat for participant to participant. (Instructions below.)
  • Here are some features you can access when scheduling your Circle or Council in order to make it more secure:
    • Disable Recording: 
      • Go to: Settings > Recording and click off the Local and Cloud recording features.
      • In the Zoom Settings section, under the Meeting subtab:
        • Require Encryption for Third Party Endpoints
        • Disable Auto saving chats
        • Disable File transfer
        • Disable Feedback to Zoom
        • Disable Screen sharing*
        • Disable desktop/screen share for users*
        • Disable Remote control
        • Allow Virtual background (this is the Zoom default and allows the user to use a virtual background instead of the inside of their apartment, for example)
      • In the Zoom Settings section, under the Recording subtab:
        • Disable Local recording
        • Disable Cloud recording
        • Disable Automatic recording 
  • Sign in to the Zoom web portal
  • Click Settings
  • Click the Chat and Private Chat toggles to disable in-meeting chat
  • Click Save Changes
  • Click the up-arrow next to Share Screen.
  • Select Advanced Sharing Options.
  • Under Who can share, click Only Host



See how these tips were put into action during our live May 6 Webinar
with the Community


© 2012 One Circle Foundation | P: (415) 419-5119 | F: (415) 448-5459 | A: 734 A Street, Suite 4, San Rafael, CA 94901